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SOCCER CLUB

2018 TEAM CHECK-IN & OTHER TEAM INFO

2018 TOURNAMENT CHECK-IN and RECEPTION
TEAMS MUST CHECK IN PRIOR TO SATURDAY'S FIRST ROUND OF GAMES
NO SATURDAY CHECK-IN WILL BE AVAILABLE or ALLOWED!

 ALL TEAMS --> FRIDAY, APRIL 6th, 6:00 - 8:00 p.m. @ West Bank Ken Lovelee Clubhouse
West Bank Sports Complex, 3701 S Elwood Ave, Tulsa, OK 74107 - map it

Ken Lovelee Clubhouse is located north end of West Bank Facility just east of Field #4

TEAMS PLAYING FRIDAY NIGHT AT RIVERCITY WILL HAVE CHECK-IN
OPPORTUNITY PRIOR TO GAME AT RIVERCITY PARKS COMPLEX.

CHECK-IN MATERIALS REQUIRED:

  • Approved Roster - 3 copies (2 for tournament headquarters, 1 stamped to be kept w/ team) 
  • Player Passes (for all u11-u19 teams) or Birth Certificates (for all u7-u10 Academy teams)
  • Medical Releases (for all players) - does not have to be notarized - download
  • Signed Roster Verification Form - Provided at Check-In 
  • Guest Players - can be written in on Tournament Roster & added until tournament check-in 
    • Medical Release & Player Pass required for Guest Players 
    • Guest Player Form or Loan Documents accepted (based on your state assoc & affiliate rules) 
    • Guest Players - players from outside of your club's registry database 

QUESTION ABOUT CHECK-IN? EMAIL THE CHECK-IN COMMITTEE


ONLINE CHECK-IN OPEN UNTIL APRIL 4th MIDNIGHT
For your convenience an online check-in process is provided.  
There is a service charge of $20 per team for this service.  Please be prepared to upload scanned documents:  Roster, Medical Release Forms, Player Pass Cards or Birth Certificates (proof of birth for each player).  Click here to visit online check-in.


TOURNAMENT PARKING 

Please be aware there will be a $10 parking fee at all soccer complexes.  The parking pass will be good for the entire weekend and at all complexes.  Pre-Order is available for $5 each if ordered prior to March 23rd (minimum purchase per age format). After March 23, passes will still available at discounted rate of $7.50, available until April 4th.   2018 Parking Pass Pre-Order Form Here.

We offer three (3) purchase options for your convenience:
1.  CLOSED $5.00 - March 23rd Deadline:  THE $5.00 PRE-PURCHASE EVENT HAS PASSED THE MARCH 23rd DEADLINE & IS NOW CLOSED; PASSES ARE BEING MAILED TO OUR PRE-PURCHASE PATRONS.
If you chose to pick up your Pre-Purchased passes, we have provided three (3) dates for your convenience …
Monday, April 2nd                  6:00 pm – 8:00 pm     West Bank Clubhouse
Tuesday, April 3rd                  6:00 pm – 8:00 pm     West Bank Clubhouse
Wednesday, April 4th             6:00 pm – 8:00 pm     West Bank Clubhouse
OR, lastly, your pre-purchased Parking Passes will be available for pick-up at Team Check-In on Friday, April 6th


2.  STILL OPEN $7.50 – April 4th Deadline:
$7.50 OPTION NOW OPEN UNTIL 5:00 PM, WEDNESDAY, APRIL 4th If you missed the $5.00 Pre-Purchase option, we will extend a second opportunity to Pre-Purchase Parking Passes Online for $7.50 each until the April 4th Deadline.  Parking Passes Pre-purchased online can be picked up at any of the four dates offered above.
BE ADVISED THAT NO PRE-ORDERS WILL BE ACCEPTED AFTER 5:00 PM DEADLINE ON APRIL 4, 2018.

3.  Final Option for purchasing your Parking Pass will be at Team Check-In and Day of Tournament for $10.00:
Parking Passes will be available for purchase ($10.00 each) at the Team Check-In on Friday, April 6, 2018 or upon entrance to the complex the day of the tournament.  
No Checks or Credit Cards accepted.
 
Three (3) Payment Options for your convenience:
1.  On-Line pre-purchase requires Debit or Credit Card payment at the time of purchase.
2.   If Pre-Orders have not been ‘paid in full’ online, in advance, then all pick up orders must be picked up and paid in CASH ONLY.
3.   Team Check-In and Day of Tournament entrance to complex will require CASH ONLY … No checks, No credit Cards.

Parking Passes are valid for entire Tournament weekend, Friday, Saturday and Sunday and at all locations. 

Each team shall receive two (2) free passes for the coach and team manager, these will be made available for pick-up Team Check-In.


SCHEDULING 

Local teams (including potentially OKC area teams) may have a game on Friday night.  High school age groups will not be scheduled on Friday evening. First game times Saturday and Sunday morning planned for 8 AM kick-offs.  Championship finals can be scheduled for as late as a 6 PM Kick-off.  Every effort will be made to schedule finals for early afternoon kick-offs where geographic make-up of the division calls for this. 

Disclaimer: Every effort will be made to accommodate special schedule requests for coaches with multiple teams (up to 3 teams).  However, due to limited time slots there is no guarantee that every conflict will be resolved. Clubs and teams should plan to bring assistant staff members.  Teams with same coach may also have matches at different locations.  Please make sure you have your head coach listed as the HC (make sure names are exactly the same) on your team GotSoccer accounts. 

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